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The Fleet-Guard optimization process
consists of several proven strategies designed to
provide recommendations related to the
implementation of a cost reduced and improved
copy/print/fax environment.
The methodology is predicated on the principle that
investments should be linked to business objectives
rather than technology feature sets.
Accordingly, we believe if your organization needs to
modify existing systems or examine new technologies,
changes should not be made without an unbiased and careful evaluation
of the impact these changes will have on
your operations
An important
distinction in Digital Alternatives Group approach is
our belief that nobody knows an organization’s overall
requirements better than its own stakeholders. Working
closely with selected personnel, we will co-develop a
solution and implementation strategy that combines
lessons learned from our combined experiences with the
unique elements of your current infrastructure. This
joint-initiative approach will meet the evolving print /
copy / fax management needs of your organization.
The implementation of
our fleet optimization strategies and practices offer
our customers of number of benefits, including:
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Significant
Copy/print/fax environment cost savings
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Reduced management
and IT related complexities
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Increased quality
of service
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Establishment of
guidelines with maintenance practices to stay
current with change
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Improved and
standardized Copy/print/fax environment design and
architecture
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Increased end-user
satisfaction and reduced frustration
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Innovation and un-biased solutions as a result of no
ties to equipment purchasing
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SPEED-GUARD |
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The balancing act of
matching requirements with technical solutions which
are cost effective, yet fast enough to meet needs is
challenging within large, complex environments.
Speed-Guard
is a process which ensures that the right technology
(existing or new) will be based on identified
business requirements and usage patterns rather than
technology capabilities. A number of critical
factors are measured and analyzed, including:
general usage volumes, peak periods, cyclic
patterns, large reports and individual user and
departmental needs.
We make sure your equipment is
fast enough to perform workgroup or departmental
work, but not over powered so you won’t pay for more
equipment than you need.
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COST-GUARD |
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Our Cost-Guard
process capitalizes on the strength of an objective
opinion to drive unbiased recommendations, because
our relationship with you isn't tied to equipment
sales.
Our business model is based on client driven
requirements rather than hardware sales. In fact, we
don't sell hardware, and in many cases clients are
pleasantly surprised to learn that business problems
can be solved without an additional investment in
more technology.
In cases where new gear is required, we act as an
independent third-party, using our industry
experience and technology partner relationships to
make sure your organization gets the best pricing
for the right product. And this additional expertise
comes at no additional charge to your organization —
because we don't sell or profit from the equipment
sale.
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SOLUTION-GUARD |
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A common mistake when making changes to the copy /
print / fax environment occurs when organizations
focus entirely on the technology part of the
process. In fact, many of the largest costs have
nothing to do with the equipment.
The Solution-Guard
process looks at your entire copy / print / fax
environment and involves a thorough understanding of
the fixed and hidden costs associated with the
various printing devices within your organization.
The combination of these costs is your true total
cost of ownership (TCO).
By taking all costs into consideration, the
Solution- Guard
process delivers maximum usable functionality at
minimum costs in the form of proven strategies and
best practices.
Additionally, our vendor neutral approach ensures
our recommended approach is innovative and not
necessarily based on limited product offerings from
a single vendor.
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ACQUISITION GUARD |
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Many organizations do not harness their spending
power when it comes to their copy / print / fax
environment. Rather, they allow purchasing autonomy
within individual departments for equipment
acquisitions as required, or, they deal exclusively
with a single (or short list) of suppliers.
A request for Proposal (RFP)
process is among the best methods for aggregating
your spending power and negotiating the lowest
possible price for equipment and services.
But, the process of analysis and
formalizing your overall business requirements into
a written RFP and then managing the vendor bidding
and selection process is complicated. Also, many
organizations do not have an established RFP process
and related contractual documents.
Our Acquisition-Guard
process helps your organization by redirecting your
staff away from non-core activities like product and
vendor research, requirements definition, statements
of work and RFP creation and vendor bid review and
selection.
The process is extremely effective for your
organization because we are not tied to an equipment
manufacturer and understand today's converging
Copier/printer market. We possess insider knowledge
and expertise to help you with pricing, leasing,
service contracts, document management and
suppliers.
Activities included in the Acquisition-Guard
process:
Assess your current equipment, workflow, pricing and
corporate objectives
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Identify
"Best In Class" digital hardcopy solutions
matching your requirements
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Formalize your business requirements in a
comprehensive RFP
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Analyze
vendor bid responses
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Assist
in final vendor and product selection
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Help you
with every aspect of the acquisition,
negotiations and procurement of document output
solutions
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Ensure
all 'best practices' are retained in the final
agreement you sign.
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Our assessment service begins
with a broad scale examination of all major technology
and business components, such as: in-place systems,
networks, support mechanisms, workflow processes,
dependencies goals and objectives.
This will help us determine your Fleet Mass Index (FMI).
FMI is an identifier unique to Digital
Alternatives Group that shows you how your current fleet
(copiers / printers and faxes) compares to other
organizations and proven approaches that deliver cost
savings.
In some cases, your approach to an aspect of fleet
management (i.e. centralized purchasing) may not need to
be changed and is already delivering optimal results.
The FMI process will help identify the relative
strengths and weaknesses of your existing fleet
infrastructure.
The following diagram
illustrates the FMI concept:
Important Notice
Processes owned and protected under the
GAINSUITE®
Trademark.
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